Payroll Manager

POSITION SUMMARY

Optimum Healthcare IT is seeking a Payroll Manager to support our rapidly growing workforce by leading and managing our payroll team in the delivery of payroll services. We are a technology transformation and consulting firm located in the Jacksonville Beach, FL. This position is fully remote, and you will be supervising a team of 5 and reporting up to a VP of Payroll/Billing.

ESSENTIAL FUNCTIONS

• Manage the entire payroll process including reviewing, validating and reconciling payroll data in ADP WorkforceNow to ensure accurate payroll payments and reporting
• Manage, coach, and develop payroll team members and support the continuous professional development and growth of the payroll team
• Oversee payroll operations, including ensuring accurate and efficient payroll processing within ADP WorkforceNow,
• Ensures compliance with US securities regulations and tax requirements, researches and implements foreign country requirements to adapt payroll processes to ensure compliance or set up new countries/entities as needed
• Develop and implement best practices and processes that ensure timely and accurate payroll processing within ADP WorkforceNow
• Collaborate with stakeholders and service line leaders as subject matter expert for ADP WorkforceNow payroll as it relates to business-led initiatives

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• Audit ADP WorkforceNow payroll reports and reviews and works with the accounting team to ensure financial recording is accurate and assists with month, quarter and year end reconciliations as needed
• Provide excellent customer service in resolving employee and system issues on all payroll related issues
• Participate in SOX compliance and all audits, including but not limited to third party audits such 401(k), Workers Comp as well as various requests
• Ensure all payroll related tax filings are completed timely and accurately, including the creation of new accounts with various federal and state agencies as required
• Work with tax agencies and payroll service providers to resolve tax issues
• Identify recommendations to scale processes to enhance payroll operational efficiency including the design and implementation of internal controls, policies and procedures
• Administer off-cycle payroll runs and retro calculations as needed within ADP WorkforceNow
• Manage the accurate and timely year-end reporting of W-2s and other wage and labor filings
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Accounting, Finance or Business-related field preferred, MBA a plus.
• 5+ years of ADP Workforce Now payroll experience is required to be considered
• Experience managing high volume payroll departments, multi-state and multi-entity payrolls is needed for this position
• CPP or APA preferred
• Strong knowledge and experience with US labor law, tax and compliance as well as all federal and state regulations, filing and compliance requirements, including garnishments, payroll rules and regulations and legal compliance practices
• Business process improvement leadership experience desired
• Experience with high-performance teams and a strong team player attitude
• Ability to lead in a remote environment
• Some experience with non-US based payroll (preferred).
• Must have strong experience with Microsoft Excel and Word