Office Administrator - Bank

Overview

Our prestigious global financial institution is seeking an experienced Office Administrator to join our Corporate Banking team in Hong Kong. In this role, you will be responsible for providing comprehensive administrative support to the department, ensuring the smooth and efficient operation of our corporate banking activities

Responsibilities

• Manage and maintain office facilities, including coordinating with vendors for maintenance, repairs, and upgrades
• Oversee the procurement and inventory management of office supplies, equipment, and furniture
• Serve as the primary point of contact for office-related inquiries and issues, and provide administrative support to employees
• Coordinate and schedule meeting rooms, manage the booking system, and ensure the necessary audio-visual equipment is set up and functioning
• Manage IP phone systems and voice recording systems. Perform regular checking of the voice records
• Support the team with event planning, including conferences, seminars, and client entertainment functions
• Oversee the centralized mailing operations, including coordinating with external vendors to manage document delivery services
• Liaise with building management and external service providers to ensure the office environment is safe, secure, and well-maintained
• Proactively identify and implement process improvements to enhance the efficiency and productivity of the team
• Support the execution of office relocation projects, including coordinating the logistics and managing the transition

Requirements

• Diploma or degree holder with at least 3 years solid administrative experience in banking/ financial services.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels
• Knowledge of office equipment, supplies, and vendor management
• Willing to work overtime and on shift duty
• Adaptable to change and able to work in a fast-paced, dynamic environment
• Proficient in computing skills such as Excel, MS Word, and communication systems
• Excellent communication skills in English, Cantonese, and Mandarin

If you believe you have the relevant skills and experience and are interested in this position, please send your CV with detail contact information to Raymond Cheung to engage in a confidential discussion.