Oversee end-to-end payroll operations for a fast-growing hardware/tech startup, ensuring accurate multi-state payroll processing, tax compliance, and employee benefits administration on a part-time remote basis. Requires 5+ years of specialized payroll experience, expertise in multi-state tax setups, and proficiency in cloud HRIS/payroll platforms. Act as the primary payroll liaison for a distributed team while maintaining meticulous accuracy and system optimization.
Key Highlights
Key Responsibilities
Technical Skills Required
Benefits & Perks
Job Description
Position Title: Payroll Manager (Part-Time, 100% Remote)
Company: NeuroPhos
Hours: ~15–20 hours per week (Flexible schedule)
Location: Remote (US-based)
About NeuroPhos
NeuroPhos is building next-generation optical AI processors to break the power and speed bottlenecks of modern silicon. We are a fast-growing hardware/semiconductors team looking for an experienced, detail-oriented Payroll Manager to oversee our multi-state payroll operations on a part-time basis.
Position Overview
As the Payroll Manager, you will take full ownership of our payroll processing, compliance, and multi-state tax setup. You will ensure our employees and contractors are paid accurately and on time while keeping our operations compliant as we expand across state lines.
Key Responsibilities
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- Payroll Execution: Manage and process semi-monthly payroll for full-time/part-time employees and W-2/1099 contractors across multiple US states.
- Tax & Compliance: Set up and manage state and local payroll tax accounts in new jurisdictions as hiring expands. Ensure full compliance with federal, state, and local labor and tax laws.
- Benefits & Deductions: Partner with HR/Finance to manage benefits withholdings (401k, health, HSA/FSA), equity/stock option tracking integrations, and garnishments.
- System Administration: Maintain and optimize our payroll software (e.g., Rippling, Gusto, ADP) and integrate time-tracking or expense management data.
- Audit & Reporting: Perform regular audits of payroll data, reconcile general ledger payroll entries with the Finance team, and prepare year-end tax documentation (W-2s, 1099s).
- Employee Support: Act as the primary point of contact for employee payroll inquiries, tax withholding updates, and direct deposit adjustments.
Qualifications & Requirements
- Experience: 5+ years of dedicated payroll processing experience, ideally in a startup, biotech, or hardware/tech environment.
- Multi-State Expertise: Proven track record handling multi-state payroll, state tax registration, and local tax compliance.
- Software Proficiency: Hands-on experience with modern cloud HRIS/Payroll platforms (Rippling, Gusto, ADP Workforce Now, or similar).
- Attention to Detail: Meticulous precision with numbers and strong organizational skills.
- Communication: Clear, responsive communication skills suitable for a distributed, asynchronous remote team.
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Work Schedule & Compensation
- Flexible Hours: ~15–20 hours per week, structured around payroll processing deadlines.
- Compensation: Competitive hourly rate commensurate with experience.
- Perks: 100% remote flexibility, equipment stipend, and opportunity to work with a team building frontier AI hardware.
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