Administrative Assistant/Office Manager for Proton Therapy Project

Mission

Build the Future of Cancer Treatment with IBA in San Sebastian

At IBA, we are driven by one mission: to fight cancer through advanced proton therapy. As a global leader inproton therapy solutions, we design and deliver innovative technologies that help treating patients with greater precision while reducing side effects. In partnership with the Spanish Ministry of Health, and with the supportand funding of the Amancio Ortega Foundation, we are contributing to the expansion of proton therapy in Spain, helping make proton cancer treatment more accessible to patients.

We are now looking for talented candidates to join us in an exciting journey in San Sebastian. This opportunity is more than a job : it is a chance to contribute directly to a technology that changes lives.

We are seeking passionate, technically minded profiles who are motivated by challenges and meaning ful impact. Our ambition is to build a strong, cohesive team that will carry out at least two consecutive installations in Spain: a first one in San Sebastian, followed by a second project at another Spanish site. Our HR team will support you in your relocation to your second location.

Each installation project will last approximately 15 months, structured as follows:

• 3 months of comprehensive training to fully immerse you in IBA values, our technology and our system
• Followed by the installation phase of the equipment, where you will actively contribute to deploying proton therapy systems on site
  
  

This is a unique opportunity to develop your expertise, work within an international environment, and be part of a dedicated team united by a common purpose: improving cancer treatment through innovation and teamwork.

Join us and help shape the future of proton therapy in Spain.

More information: https://www.youtube.com/watch?v=rnTLm01uEP8

Challenges we trust you with

Logistics support

• Tracking the receipt and shipping of all spare parts for the site
• Coordinating delivery and shipping of equipment and parts with other sites
• Following up on the ordering, shipping and warehousing of all parts and materials to support operations
• Office set up and organization
  
  

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Accounting support:

• Managing site purchasing accounts (vendors, subcontractors, etc.)
• Monitoring and recording petty cash and site financial account usage
• Preparing and monitoring invoices and expense reports
  
  

General administrative tasks including

• Coordinating meetings
• Taking incoming calls and providing information to callers
• Incoming and outgoing correspondence
• Composing memos and generating reports
• Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and carpool management
• Providing HR support (tracking vacation & coordination with payroll)
  
  

What We Value

You have:

• A Bachelor degree

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• Minimum 5 years’ experience as Administrative Assistant or Office Manager ideally in aninternationalenvironment
• An experience in HR or accountancy administration is an asset
• Strong knowledge of MS Office whereas knowledge of SAP is an asset
• Strong written and verbal communication skills in Spanish and English
  
  

And you also are:

• Capable of working autonomously
• Able to manage your time efficiently
• Able to follow rules and regulations and to deliver on strict deadlines
• A team player with strong interpersonal skills
  
  

We offer

• A permanent contract.
• The opportunity to contribute to a unique and cutting-edge project in the fight against cancer.
• A strong and collaborative team environment, where challenges are tackled together.
• The chance to live in different locations for several months, broadening your professional andpersonalhorizons.
• A meaningful career, making a real difference in medical innovation and patient care.