Proposal Manager

Req Number

R7368

Employment Type

Full time

Worksite Flexibility

Remote

Who We Are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a Proposal Manager ready to take us to the next level! If you have experience in end-to-end proposal management in the Public Sector industry and are looking for your next career move, apply now!

Job Description

CAI delivers more than 175 proposals annually to government and private sector clients, ranging from $50K to $200M+ across diverse technologies and capabilities. The Proposal Manager leads the end‑to‑end proposal process for complex state and local government opportunities, translating client requirements into compelling, compliant solutions.

This role manages proposals from opportunity identification through solution development, kickoff, review, and final submission, coordinating closely with internal technical teams to define approaches and develop proposal content. The Proposal Manager leads win themes and messaging, facilitates reviews with leadership, incorporates feedback, and ensures timely, high‑quality submissions.

The role also partners with Sales, Service Delivery, Legal/Insurance, Governance, and Proposal Production teams, exercising independent judgment to resolve complex requirements and optimize proposal strategies across RFPs, RFIs, SOWs, task orders, and post‑submission requests. This position will be full-time and remote.

"This position does not offer employment sponsorship. All candidates must be eligible to work without need for sponsorship by employer."

What You’ll Do

• Use established proposal process, tools, and corporate policies to plan, manage, and contribute to all stages of the development of proposals with a high degree of professionalism and flexibility
• Provide proposal development support as directed by the Proposal Development Center (PDC) Manager
• Analyze solicitation requirements and develops response organization structure based on established corporate templates
• Develop a task list or proposal playbook to include administrative requirements and a comprehensive proposal schedule; monitor tasks to completion

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• Schedule and facilitate proposal kick-off and checkpoint meetings with defined proposal response team
• Coordinate requirements reviews with Governance and Legal departments
• Create and maintain proposal folders according to department standards
• Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
• Coordinate with subcontractors, partners, and other entities as needed ensuring they understand timelines for submitting responses; on an as-needed basis resolve issues and clarify information to aid in moving the proposal process forward
• Assist proposal response team with win themes, content development, graphic development including organization charts and tables, executive summaries, project timelines, tasks and deliverables, organization credentials (background, experience references, and resumes)
• Coordinate/review client communications including gathering/submission of questions, receipt of answers, addendums, and extensions
• Assist with pricing development/presentation as requested
• Coordinate graphic development with graphic designer and response team members
• Coordinate forms completion, stakeholder content review, Governance review, formatting, proofing, production, and submission activities
• Participates in continuous improvement activities to enhance the proposal process, document lessons learned, and collecting information for categorization and use within the proposal components toolkit (PCT)
• Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases
• Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implement changes
• Update job knowledge by participating in educational opportunities; maintain personal networks
  
  

Required

What You'll Need

• Bachelor’s degree in English, Journalism, Business Administration, or an IT related discipline
• 5-7 years in proposal writing or directly related discipline
• Working knowledge of Information Technology (IT) service offerings, including, but not limited to, Public Sector, Healthcare, Tolls & Transportation, Finance, IT Solutions & Development, Service Desk, ServiceNow, Intelligent Automation

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• Prior experience working with a custom-developed proposal process requiring adaptability and flexibility according to need, preferably for a growing organization
• Experience working with proposal teams in a matrix environment with teams of varying levels of skill, from first-time participants to managers and executives
• Demonstrated work history of progression within a proposal team with desire to continue to grow, develop, and advance
• Ability to analyze and translate business requirements
• Strong written communication, presentation skills, design skills, technical writing, layout skills, problem-solving, deadline-oriented, process improvement, coordination, strategic planning, market knowledge, research
• Must be able to handle multiple demands during the proposal process and make decisions concerning job operations with limited direction
• Demonstrates initiative and ability to exercise sound independent judgment
• Willing to take ownership of proposals from inception through including to through BAFO, negotiation and award
  
  

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
  
  

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

$115,000 - $125,000 per year

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.