Payroll Specialist

Position Overview

We are seeking a detail-oriented and experienced Payroll Specialist with strong expertise in prevailing wage compliance, union payroll administration, and payroll tax reporting. The ideal candidate will have at least 3 years of hands-on payroll experience, preferably within construction or other unionized environments. This role requires accuracy, compliance knowledge, and the ability to manage complex payroll processes in a deadline-driven setting.

Key Responsibilities

Payroll Processing

• Process weekly and bi-weekly payroll for union and non-union employees
• Ensure accurate calculation of wages, overtime, deductions, garnishments, and fringe benefits
• Maintain payroll records in compliance with company policies and regulations

Prevailing Wage Compliance & Certified Payroll Reporting

• Interpret and apply federal, state, and local prevailing wage requirements
• Review and validate certified payroll reports
• Ensure proper classification of workers and accurate fringe benefit allocations
• Prepare and submit certified payroll reports in compliance with government contracts

Union Payroll Administration

• Calculate and remit union dues, benefits, and other required contributions
• Prepare union reports and ensure timely payments to union trust funds
• Maintain accurate union rate tables and benefit schedules

Tax Reporting & Compliance

• Prepare and reconcile quarterly and annual payroll tax filings (941, 940, state filings, W-2s, etc.)
• Ensure compliance with federal, state, and local payroll tax laws
• Respond to tax notices and resolve discrepancies
• Assist with year-end payroll processing and audits

Additional Duties

• Reconcile payroll-related general ledger accounts
• Support audits (internal, union, government, and external)
• Maintain confidentiality of payroll information
• Stay current with changes in wage laws, union agreements, and tax regulations

Qualifications

Required:

• Minimum 3 years of payroll experience, including prevailing wage and union payroll
• Strong knowledge of certified payroll reporting requirements
• Experience with payroll tax reporting and compliance
• Proficiency with payroll software systems and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and prioritize tasks

Preferred:

• Experience in construction or government contracting environments
• Familiarity with multi-state payroll processing
• Certified Payroll Professional (CPP) designation (a plus)

Skills & Competencies

• High level of accuracy and analytical ability
• Strong problem-solving and communication skills
• Ability to work independently and collaboratively
• Commitment to confidentiality and ethical standards

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities
• Possible Relocation Reimbursement