Program Recruiting Specialist - U.S. Immigration Compliance & Talent Acquisition

As a Program Recruiting Specialist, you will demonstrate a strong sense of reliability and enthusiasm and will possess an attitude that embodies our core values – Integrity, Commitment, Innovation and Customer Trust.

Job Title - Program Recruiting Specialist - U.S. Immigration Compliance & Talent Acquisition

This important role requires a highly skilled and detail-oriented Program Recruiting Specialist to manage and ensure compliance with U.S. immigration regulations as they relate to talent acquisition and recruitment. You will support immigration-related recruiting, including coordinating PERM processes, to attract and retain top global talent while ensuring seamless employee onboarding and ongoing compliance.

Responsibilities:

Recruitment Execution and PERM Compliance:

• Serve as the primary internal expert and point of contact for specialized recruiting matters and execute the recruitment processes for Permanent Residency sponsorship roles requiring labor certification.
• Engage with applicants and internal stakeholders regarding recruitment matters by reaching out to applicants, coordinating interviews, assessing qualifications, and providing accurate timely information.
• Work closely with internal legal counsel to review and finalize job details and minimum requirements for PERM applications to ensure compliance with DOL regulations.
• Coordinate recruitment advertising and coordinate with internal and external counsel on the preparation and filing of all PERM-related documentation, including ETA 9089 forms.
• Provide advice and consultation on PERM related recruitment policies and best practices to internal stakeholders, including hiring managers, HR Business Partners, and employees.
• Assist with the development, refinement, and documentation of internal immigration-related recruiting policies and procedures.
• Maintain meticulous records, documentation, and case tracking for all cases, ensuring audit readiness and compliance.

Stakeholder Management & Advisory:

• Collaborate closely with Immigration Team, HR Operations, Legal and other internal stakeholders to mitigate compliance risks associated with PERM processes and ensure a cohesive and compliant immigration program.
• Act as a liaison between the company and external immigration counsel for all PERM recruiting-related matters, facilitating smooth communication and information exchange.
• Respond to applicants and internal stakeholders regarding recruiting matters, providing accurate and timely information.
• Provide regular updates and reports to internal stakeholders, including legal counsel, on the status of PERM applications and overall recruitment efforts.

Minimum Qualifications/Requirements:

Education: Bachelor’s degree or equivalent experience.

Experience:

• 5+ years of progressive experience in HR, Talent Acquisition, or Legal, with at least 1 year of recruiting experience.
• Proven, hands-on experience managing complex employee programs, with a strong capability to balance competing priorities
• Demonstrated ability to work effectively and collaboratively with internal and external legal counsel on immigration matters, particularly PERM-related filings.
• Experience collaborating with a wide variety of internal and external stakeholders.

Technical Skills:

• Highly skilled at evaluating candidate resumes and matching their experience and skill set to job requirements.
• Proficiency in HRIS systems and Applicant Tracking Systems (ATS).
• Strong research and analytical skills to interpret complex regulations and develop compliant solutions.

Interpersonal Skills:

• Excellent written and verbal communication skills, with the ability to articulate complex immigration concepts clearly to diverse audiences.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• High level of integrity and ability to maintain confidentiality and handle sensitive information with discretion.
• Strong collaboration and teamwork skills.

Preferred Qualifications (Optional):

• Familiarity with U.S. PERM related immigration laws, regulations, and processes (e.g., INA, 20 CFR §656, USCIS, DOL).
• Experience in a large, multinational corporate environment.