Administrator

**This job is open to applicants anywhere in the world**

About Us - Human Ecology Consulting Global Inc. (HEC) manages social performance in the extractive, power, transport, chemical and forestry sectors in compliance with the Equator Principles, IFC Performance Standards and in-country legislation. HEC recognizes the value of its personnel through competitive remuneration, work-life balance and a commitment to providing experts with the opportunity to work in their areas of interest. Visit www.humanecology.ca to learn more about us.

About the Role - HEC is seeking an administrator to support its global team of experts and serve its global roster of clients. When we make a commitment to our clients, we meet it, and you will be part of this work. The Administrator ensures all the pieces fall into place, running admin behind-the-scenes, meeting deadlines without errors.

This opening is for an independent contractor working 40 hours per week and is subject to a probationary period of one month.

Location - Home-based (remote, desktop). Must be online for at least six hours between 9am and 5pm PST.

What You Will Do

• Review invoices, create client bills, enter associated data and control associated documentation
• Set-up vendor payments
• Interface with vendors and clients regarding financial matters
• Interface with vendors regarding basic administrative and technical issues
• Create instructional videos for vendors using loom, usually related to finance or software matters
• Format reports
• Complete general administration tasks, often related to travel and expense management.
• Research Canadian grant and funding opportunities
• Research bid opportunities
• Develop online marketing materials
• Stay on the pulse of AI trends, identifying tools to strengthen our business

Skills You Possess

• Excellent cross-cultural communication skills, humility, and the ability to work effectively with people representing a range of backgrounds and perspectives
• Comfort working independently with a remote global team
• Diligence, dependability and problem solving
• Expert MS Word formatting, or mid-level formatting with desire to upgrade skills.
• Calendar optimization to maximize effective working hours and minimize wasted time and interruptions
• Efficiency, with the ability to streamline tasks and simplify processes
• Clear and grammatically correct communication
• Initiative, with the ability to take high-level directives and translate them into the right actions, identifying straightforward, actionable solutions
• Proactive problem solving, stays two steps ahead and anticipating future needs
• High degree of organization, excellent at structuring task prioritization
• The ability to manage and meet deadlines
• Excellent attention to detail, ensuring the i’s are dotted and the t’s are crossed on everything we communicate to our clients
• System design for workflows within your purview, with the ability to set up easy-to-follow, fool-proof systems to make our work more efficient
• Very basic graphic design skills (eg: Canva)
• The ability to stretch and learn new skills as we grow the business
• Basic bookkeeping, supporting our accounting team as necessary

Together, these skills mean that you can do what needs to be done in a dynamic environment: keep moving forward, even when the context (eg. deadlines, priorities, workflow) changes. Be an integral part of the team as our growing company evolves.

Skills, Experience and Education We Prefer

• Fluency in English and French
• Working ability in Spanish or Portuguese
• An eye for social media, photography, storytelling, and content creation
• Work experience in the mining or oil and gas sectors
• Customer service experience
• Undergraduate degree in any discipline

Software You Master

• Microsoft Word, Excel, Powerpoint, Outlook
• Microsoft Sharepoint, Onedrive and Teams

Software You Know or Are Ready to Learn

• Zapier
• Canva
• Loom
• Dext
• Xero
• TimeCamp

Compensation - Gross compensation will be commensurate with market rates for the applicant's region.

How You Can Apply - Interested applicants can send a CV to talent-management@humanecology.ca with the subject line “Application: Administrator.” Want to stand out from the crowd? Write a cover letter or email intro with the top three reasons why you think your skills can help our company (extra points for creativity!). Applications will be reviewed on a rolling basis. HEC gratefully accepts all applications and will contact shortlisted applicants.