special events planner

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
  
  

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Internship

This position is a paid internship that encourages on-the-job learning and skill development. It is aimed at any candidate who wishes to acquire work experience or explore a career.

Work setting

• Relocation costs not covered by employer
• Arts and culture
  
  

Number of participants

• Up to 10 participants
  
  

Responsibilities

Tasks

• Develop and monitor emergency security plans
• Inspect and select sites
• Develop media strategies and public relations activities
• Develop sponsorship, partnership or fundraising programs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Manage Event Logistics
  
  

Supervision

• Working groups
  
  

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
  
  

Area of work experience

• Business
• Conference and meeting planning companies
• Convention centre
• Hotel, motel, resort
• Professional association or organization
• Sports and entertainment facilities
• Tourism associations
  
  

Additional information

Security and safety

• Criminal record check
  
  

Transportation/travel information

• Valid driver's licence
• Own transportation
  
  

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required
  
  

Own tools/equipment

• Cellular phone
  
  

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask