Human Resources Specialist

Position: Human Resources Specialist

Location: Montijo, Lisbon, Portugal

We are looking for an “Human Resources Specialist” to work on our luxury residential project in Lisbon Montijo.

Job Description:

1. Immigration & Visa Processing

· Manage visa applications, renewals, and work permits for international workers.

· Maintain up-to-date knowledge of immigration laws and regulations in relevant countries.

· Coordinate with government agencies, embassies, and consulates to facilitate visa processes.

· Track visa expiration dates and work permit statuses, ensuring timely renewals.

· Assist workers and staff with required documentation, appointments, and legal procedures.

2. Personnel & Workforce Management

· Oversee employee records, contracts, and payroll in accordance with company policies.

· Maintain and update attendance, leaves, and performance evaluation records.

· Coordinate recruitment, onboarding, and termination processes.

· Ensure compliance with labor laws, employment regulations, and company policies.

· Handle employee concerns, conflicts, and disciplinary actions in collaboration with management.

3. Travel & Relocation Support

· Organize international travel arrangements (flights, accommodations, transport) for workers.

· Provide guidance on immigration requirements, customs regulations, and local laws.

· Ensure employees receive necessary pre-departure and arrival briefings.

· Coordinate with project managers and site teams to align staffing with work schedules.

4. Compliance & Documentation

· Maintain accurate personnel files, including copies of passports, visas, and contracts.

· Ensure all employee work authorizations comply with local labor and immigration laws.

· Prepare reports on workforce statistics, visa processing updates, and legal compliance.

· Handle audits related to employee documentation and immigration records.

5. Employee Support & Integration

· Assist international employees in adapting to new work environments and local cultures.

· Provide information on health insurance, social security, and legal rights.

· Act as a point of contact for expatriates regarding work-related immigration matters.

Requirements:

· Bachelor's degree in Human Resources, Business Administration, International Relations, or a related field.

· 5+ years of experience in HR, workforce management, or immigration processing.

· Fluency in English and Portuguese (Turkish is a plus).

· Strong understanding of HR policies, labor laws, and employment regulations.

· Expertise in immigration procedures, visa processing, and work permit regulations.

· Proficiency in Microsoft Office (Excel, Word, Outlook) and HR management software.

· Prior experience in construction, engineering, or international project-based companies is preferred.

· Knowledge of payroll systems and workforce compliance audits is an advantage.

· Excellent organizational and problem-solving skills.

· Strong interpersonal and communication skills to liaise with employees, government agencies, and management.

· Attention to detail and ability to handle sensitive employee information confidentially.

· Ability to multi-task and work under pressure in a fast-paced environment.