Job Description
AVP, Admin & Facility - Bank
Your new company
An overseas bank is seeking an Assistant Vice President overseeing administration and facilities.
Your new role
- Follow company guidelines and instructions from supervisors to fulfil responsibilities in Office Administration and Facilities Management:
- Ensure workplace safety facilities' compliance, including coordinating with the Building Management Office.
- Oversee office maintenance, Audio & Video system setup, and room arrangements.
- Manage office equipment, room bookings, and vendor coordination for setup, maintenance, and inventory checks.
- Handle IP phone and voice recording systems, conducting regular checks on voice records.
- Handle various Office Administration tasks such as managing office supplies, procurement, and office relocation projects.
- Conduct fixed asset checks and prepare monthly fixed asset reports.
- Maintain telephone assignment records and update floor plans.
- Assess and oversee the adherence to operational procedures based on Head Office protocols and local regulations.
- Supervise centralised mailing operations, liaising with external vendors for document deliveries to ensure timely dispatch to third parties.
- Offer administrative and operational assistance to affiliated companies and branches as required.
What you'll need to succeed
- Associate degree holder or above in related discipline.
- 6 years or above in facility Management and Office administration.
- Track experience in leading a team of tea ladies/ messengers/ drivers.
- Experience in the banking industry/ sizeable corporate corporations is a plus.
- Proficiency in both spoken and written English and Cantonese.
- Good command of Microsoft office, including Word, PowerPoint, Excel, and Access.
- Knowledge of using AutoCAD is preferred.
What you'll get in return
- 16+1 AL
- Medical insurance coverage
- Discretionary bonus
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or Contact Charmaine Wong via email charmaine.wong@hays.com.hk