Senior Payroll Specialist

About the Role

The Senior Payroll Specialist will be responsible for managing and processing payroll operations for U.S.-based employees, ensuring compliance with payroll regulations, and supporting payroll-related systems.

Responsibilities

• Process end-to-end payroll for U.S.-based employees on a weekly, bi-weekly, semi-monthly, or monthly basis.
• Ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and garnishments.
• Review and validate payroll data for completeness and accuracy prior to payroll submission.
• Manage payroll adjustments, off-cycle payments, retroactive pay, and final pay calculations.
• Coordinate with HR, Finance, and Benefits teams to ensure employee records are maintained accurately.
• Reconcile payroll reports and investigate discrepancies.
• Support payroll audits and maintain payroll documentation.
• Ensure compliance with federal, state, and local payroll regulations.

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• Assist with year-end payroll activities including W-2 processing and tax reporting.
• Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, Information Systems, or related field.
• 5+ years of experience processing U.S. payroll.
• Strong knowledge of multi-state payroll regulations, taxation, and wage/hour compliance.
• Must have experience with payroll platforms such as ADP, Rippling, Deel, etc.
• Hands-on experience with Active Directory user administration.
• Experience managing system access, permissions, and user lifecycle activities.
• Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Excellent attention to detail and analytical skills.

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• Strong communication and stakeholder management abilities.
• Willing to work US Hours.
• Willing to work fully remote.

Preferred Skills

• Certified Payroll Professional (CPP) certification.
• Experience supporting payroll system implementations or upgrades.
• Familiarity with identity and access management (IAM) processes.
• Experience with HRIS platforms such as Workday, Rippling, Deel, etc.
• Knowledge of SOX controls and audit compliance.
• Basic PowerShell scripting experience for user administration tasks.