Central HR Administration Specialist

Permanent

Westville

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To provide a Central HR Administration service to embedded HR and to employees in support of their onboarding and benefits including all SAP transactions for new joiners, employee movements and exits from the business.

Key Responsibilities

Employee Administration

Provide new joiner and internal employee administration support for bargaining and non-bargaining unit employees (A band and above)

Manage the new joiner process from offer letter through to joining instructions and up to day-one start date

Provide specialist HR support and advice to employees and line explaining Company policies and procedures in a timely and effective manner

Create accurate employee records on SAP based on the completed employee take-on pack and/or electronic forms and copies of required documents.

Processes medical aid and retirement fund entries and withdrawals including any voluntary additional or top up benefit choices.

Liaises with PSG consultants in conjunction with both existing employees and new joiners / leavers to facilitate the provision of information and advice on scheme choices and options

In conjunction with embedded HR facilitates the process for the annual package restructuring and medical aid benefits / options selection

Maintains the employee personal filing system and updates the files and documentation.

Manage the employee termination process from notification of termination to exit

Terminates employees on SAP based on the workflow / documentation received

Process employee movements within the business on SAP (Change to Position SAP actions)

Manages the process when an Employee moves from a Temporary to a Permanent position, including benefit selection and processing

Assisting employees with relocation based on an approved relocation authorization including initiating the necessary document approval workflow, liaison with employees, service providers, and sourcing team.

Responsible for dashboard maintenance and assist with managing CHRA expansion projects.

HR Services and Systems Support

Provides a central helpdesk service for HR administration and benefits related queries from employees and managers in the business and ensure their resolution in accordance with service standards (SLA)

Liaises with payroll to resolve queries, provide support and assist with the distribution of payslips / infoslips

Co-ordinate and schedule HR information systems training including adhoc refresher session for employees and line managers.

Responsible for drafting and preparing letters of appointment in accordance with company policies and employment legislation.

Maintains and updates the onboarding tracker on excel (sharepoint).

Generates ad hoc and standard monthly reports eg. monthly terminations report for IT systems

Manages the Vector travel management allocation and vendor record creation on SAP which includes;

• Creating of an IT17 record on SAP

Discover our full range of relocation jobs with comprehensive support packages to help you relocate and settle in your new location.

• Creating the batch entry using PRAA
• Creating the employee vendor record using SM35
  
  

Forms part of the project team generating ideas and input into system enhancements and efficiency projects and assists with the User Acceptance Testing (UAT) of system configuration enhancements and changes

Provide first line HR Information Systems support and a basic systems administration function eg. workflow reassignment and sharepoint team site content upload and update

Manages (system administrator) the Central HR Administration onboarding extranet site including;

• Creation of user profiles
• Uploading and meta-tagging of electronic documents and remuneration and benefits guides
  
  

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

A Degree in Human Resource Management or equivalent

1 to 2 years’ experience in a similar role

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!