European Administration Coordinator

About the Role

We are currently seeking an organised, proactive, and highly professional European Administration Coordinator to join our expanding team. This is a varied and fast-paced role that provides support to senior leadership, project teams, and operational functions across multiple locations throughout Europe.

The successful candidate will play a vital role in ensuring the efficient day-to-day coordination of administrative operations, travel and accommodation management, project mobilisation, compliance activities, and office administration.

This position is ideally suited to an individual who thrives in a busy environment, can confidently manage multiple priorities, and enjoys working collaboratively within a dynamic team.

Key Responsibilities

• Coordinate staff travel, accommodation, and vehicle hire requirements across various projects and office locations.
• Support and oversee the effective operation of administration and time management functions.

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• Manage general office administration and day-to-day coordination activities.
• Assist operational and project teams with project setup activities, including liaising with local authorities and coordinating subcontractor onboarding.
• Provide administrative and operational support to Directors and Senior Leadership teams.
• Prepare professional correspondence, reports, presentations, and documentation.
• Coordinate compliance requirements across multiple European jurisdictions.
• Manage document control systems, compliance platforms, and project records.
• Assist with employee relocation processes and associated HR documentation.
• Liaise with accountants, tax advisors, insurance providers, and other external stakeholders.
• Prepare and maintain documentation required for audits and compliance reviews.
• Work closely with HR and Health & Safety teams to ensure company policies and procedures remain current and compliant.

Essential Requirements

• Proven experience supporting senior management within a busy administrative or operational environment.
• Previous experience within construction, engineering, or project-based industries would be advantageous, though not essential.
• Strong working knowledge of Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, OneNote, and SharePoint.
• Excellent organisational skills with the ability to manage multiple priorities and maintain strong attention to detail.

To hear more about this position or to discuss your suitability to please reach out to Nisha for a confidential chat on 01 632 5046 or email your CV to nisha.rutherford@recruiters.ie Your CV will not be sent to any third party without your consent.

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