Senior Executive Assistant to CEO - Proprietary Trading / Fintech

Our client, a fast-growing company operating within the Proprietary Trading / Fintech space, is looking for a highly organised, proactive, and professional Personal Assistant to the CEO to join their team in Dubai.

The role is Dubai based and relocation assistance is available

This is an exciting opportunity for someone who thrives in fast-paced environments and enjoys operating at the centre of business operations, executive coordination, and strategic initiatives. The ideal candidate will have previous experience supporting senior executives and exposure to Prop Trading, Brokerage, Forex, or Fintech environments would be highly advantageous.

You will play a key role in supporting the CEO across executive, operational, and business functions while ensuring smooth day-to-day coordination across multiple departments and stakeholders.

Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements efficiently
• Coordinate internal and external meetings including agendas, documentation, presentations, and follow-ups
• Manage emails, messages, and executive correspondence
• Handle confidential information and sensitive business matters with professionalism and discretion
• Organise and maintain contracts, executive documentation, reports, and company records

Communication & Stakeholder Coordination

• Act as a key point of contact between the CEO and internal departments, external partners, and stakeholders
• Coordinate with teams including: Operations, Compliance, Finance, Marketing, HR, Support
• Follow up on projects, action points, and pending items to ensure deadlines are met

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• Prepare reports, summaries, presentations, and meeting minutes

Industry & Business Support

• Support initiatives related to proprietary trading operations and strategic business projects
• Coordinate with platform providers, liquidity providers, payment partners, and operational teams where required
• Stay informed on market developments, industry trends, and relevant regulatory updates
• Assist with company launches, campaigns, competitions, and internal initiatives

Project & Operations Support

• Track ongoing projects and ensure cross-functional execution
• Assist with business expansion initiatives and operational improvements
• Support executive planning and high-priority business activities
• Maintain trackers, reports, and operational updates

Travel & Event Management

• Arrange business travel, hotel bookings, transportation, visas, and itineraries
• Coordinate conferences, networking events, meetings, and company activities
• Support executive hospitality and VIP arrangements when required

Requirements

• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar position
• Previous experience within Proprietary Trading, Brokerage, Forex, Trading, or Fintech industries is highly preferred
• Strong understanding of business operations within fast-paced financial environments
• Excellent verbal and written English communication skills
• Strong organisational and multitasking skills
• Ability to handle sensitive information with a high degree of confidentiality
• Strong time management and prioritisation skills
• Proficiency with:
• Microsoft Office Suite
• Google Workspace
• Project management tools
• Comfortable working under pressure and adapting to changing priorities

Nice to Have

• Experience working with international teams and remote environments

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• Familiarity with:
• Trading platforms
• CRM systems
• Fintech operations
• Previous experience supporting C-level executives in high-growth organisations
• Strong problem-solving and decision-making skills
• Ability to anticipate executive needs and work independently

Personal Attributes

• Highly professional and trustworthy
• Strong attention to detail
• Proactive and solution-oriented mindset
• Flexible and adaptable
• Excellent interpersonal and communication skills
• Calm and composed under pressure

This is a fantastic opportunity to join a rapidly growing company and work closely with senior leadership within a dynamic and entrepreneurial trading environment.