Recruiting Coordinator

Recruiting Coordinator

We are seeking a highly organized and adaptable Recruiting Coordinator to support one or more recruiters in a fast-paced, high-touch recruiting environment. This role plays a critical part in delivering a seamless candidate and hiring manager experience by managing interview logistics, communications, and administrative tasks across the full recruitment lifecycle.

This position is ideal for someone who thrives in a remote setting, takes initiative, and enjoys balancing multiple priorities while maintaining exceptional attention to detail and professionalism.

Key Responsibilities

• Coordinate all administrative aspects of the recruitment process at the direction of assigned recruiters
• Serve as a primary point of contact for candidates, recruiters, hiring managers, and external partners
• Manage high-volume calendar coordination and interview scheduling across multiple stakeholders and time zones
• Communicate with internal and external applicants throughout the hiring process
• Review resumes and, at times, assist with candidate screening
• Facilitate interview logistics, skills assessments, and candidate follow-ups
• Initiate background check and reference check processes and monitor completion
• Support offer and acceptance processes, including documentation tracking
• Maintain accurate applicant and recruiting records within the applicant tracking system
• Assist with onboarding and pre-employment coordination as needed

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• Partner with multiple recruiters and vendors while ensuring a consistent, high-quality experience

Required Qualifications

• 2+ years of experience in a Recruiting Coordinator or similar recruiting support role
• Exceptional organizational skills with the ability to manage competing priorities
• Strong professional written and verbal communication skills
• Demonstrated experience with heavy calendar management and interview scheduling
• High-touch, service-oriented mindset with attention to candidate experience
• Ability to work effectively in a fast-paced, deadline-driven environment
• Comfortable working independently while proactively seeking guidance when needed

Preferred Qualifications

• Experience supporting recruiting efforts across multiple recruiters or teams
• Exposure to temporary or contract staffing coordination
• Experience working with multiple vendors and hiring managers

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• Familiarity with applicant tracking systems (ATS); experience with Workday is a plus but not required

What Makes This Role Stand Out

• Fully remote opportunity with nationwide flexibility
• Supportive leadership style that values autonomy, accountability, and clear communication
• Collaborative team environment with trust and ownership
• Opportunity to make a meaningful impact on the recruiting process and candidate experience

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance