AI Summary
Temporary Event Planning Assistant role supporting event logistics and administration for approximately six weeks. Key responsibilities include vendor and venue coordination, logistics support, and administrative tasks. The ideal candidate is detail-oriented and proactive with excellent communication skills.
Key Highlights
Vendor and venue coordination
Logistics support
Administrative tasks
Key Responsibilities
Vendor & Venue Coordination
Logistics Support
Administrative Tasks
Communication with internal team members and external partners
Technical Skills Required
Benefits & Perks
Remote work
Flexible hours
Nice to Have
Prior event experience
Job Description
Job Title: Temporary Event Planner Assistant
Role Overview
We are seeking a detail-oriented, proactive Temporary Assistant to support our event planning team for an approximately six-week assignment. This role is primarily task-driven and focuses on the administrative execution of event logistics rather than high-level strategy. The ideal candidate is a “common sense” problem solver who can work independently to chip away at a weekly task list.
Position Details
- Duration: 6 weeks, with the possibility of extension.
- Fully remote, working EST hours
- Hours: 15 to 20 hours per week.
- Schedule: Consistent daily blocks are preferred (e.g., 9:00 AM – 12:00 PM EST) to ensure availability during the core workday.
- Location: Fully Remote (Must be available to work within Eastern Time Zone hours).
- Equipment: Must be willing to use a company-provided laptop to access the secure internal network and client email.
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- Vendor & Venue Coordination: Conduct research on decor options, outreach to event venues, and gather information from various vendors.
- Logistics Support: Call hotels to request and verify current rooming lists against registration data.
- Administrative Tasks: Manage tasks via a weekly list provided by the Senior Event Planner, ensuring all items are completed by week’s end.
- Communication: Maintain professional correspondence via email and phone with internal team members and external partners.
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- Technical Proficiency: Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
- Professionalism: Must be well-spoken, detail-oriented, and comfortable with phone-based outreach.
- Experience: Prior event experience is a “nice to have” but is not required.
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