AI Summary
We are hiring an Operations & Marketing Executive Assistant for a vacation rental and executive services company. This is a full-time remote role for a US-based company. Ideal for someone who is highly organized, proactive, execution-focused, and comfortable working closely with a fast-paced founder to manage day-to-day operations, marketing execution, and business priorities.
Key Highlights
Manage and execute day-to-day administrative and operational tasks
Coordinate marketing execution and business priorities
Support the founder in scaling operations and business growth
Key Responsibilities
Manage and execute day-to-day administrative and operational tasks
Schedule and publish social media content
Maintain and track weekly KPIs
Manage and update nurture lists
Assist with publishing materials on platforms like Amazon
Coordinate with internal team members to ensure alignment and execution
Organize, prioritize, and manage the founder's task list and workflow
Conduct research and compile documents to support decision-making and projects
Prompt team members on deliverables and ensure deadlines are met
Assist with outreach coordination and basic business development support as campaigns scale
Align marketing materials with brand updates and website developments
Support content planning by organizing ideas, templates, and posting schedules
Technical Skills Required
Benefits & Perks
Competitive pay rates
Remote work
Flexible work arrangement
Annual raises, bonuses, and confirmed holidays/PTO
Nice to Have
Experience in social media management and content scheduling tools
Exposure to digital marketing, newsletters, and content workflows
Experience with outreach or pipeline coordination
Familiarity with AI tools or automation in marketing workflows
Basic understanding of branding and visual consistency
Job Description
We are hiring an Operations & Marketing Executive Assistant for a vacation rental and executive services company in the real estate and professional services industry. This is a full-time remote role for a U.S-based company. Ideal for someone who is highly organized, proactive, execution-focused, and comfortable working closely with a fast-paced founder to manage day-to-day operations, marketing execution, and business priorities.
Key Responsibilities
- Manage and execute day-to-day administrative and operational tasks directly with the founder
- Schedule and publish social media content using pre-built templates and tools
- Coordinate content across platforms (posts, newsletters, lead magnets, articles)
- Maintain and track weekly KPIs, ensuring updates are sent and followed up on
- Manage and update nurture lists, including coordinating outreach and follow-ups
- Assist with publishing materials (e.g., books, lead magnets) on platforms like Amazon
- Coordinate with internal team members (e.g., marketing, editors, operations) to ensure alignment and execution
- Organize, prioritize, and manage the founder’s task list and workflow
- Conduct research and compile documents to support decision-making and projects
- Prompt team members on deliverables and ensure deadlines are met
- Assist with outreach coordination and basic business development support as campaigns scale
- Align marketing materials with brand updates and website developments
- Support content planning by organizing ideas, templates, and posting schedules
Required Qualifications
- 3+ years experience in an Executive Assistant, Operations Assistant, or similar role
- 3+ Experience supporting a founder or senior executive in a fast-paced environment
- Strong organizational and task management skills
- Comfortable executing marketing-related tasks (social media, content coordination, etc.)
- Ability to manage multiple priorities and work independently
- Strong written and verbal communication skills
- High attention to detail and follow-through
Interested in remote work opportunities in Marketing & Sale? Discover Marketing & Sale Remote Jobs featuring exclusive positions from top companies that offer flexible work arrangements.
- 2 + Experience in social media management and content scheduling tools (e.g., Buffer)
- Exposure to digital marketing, newsletters, and content workflows
- Experience with outreach or pipeline coordination
- Familiarity with AI tools or automation in marketing workflows
- Basic understanding of branding and visual consistency
- Experience working with remote teams
- Social media scheduling tools (e.g., Buffer or similar)
- Google Workspace (Docs, Sheets, Drive)
- Project/task management tools
- Basic AI tools for content execution (prompt-based workflows)
- CRM or outreach tools (nice to have)
- Content publishing platforms (e.g., Amazon KDP – nice to have)
- Full-Time position; 40 hours per week - 9:00am - 5:00pm in the EST (Eastern Standard Time) time zone.
- This is a fully remote job for a US based company.
- Pay ranges from R16,000 - R22,000 per month, depending on experience and skill.
- Annual raises, bonuses, and confirmed holidays/PTO.
Browse our curated collection of remote jobs across all categories and industries, featuring positions from top companies worldwide.
- Internet speed of at least 25 Mbps
- Computer with a 2.4 GHz processor or higher
- 8 GB of RAM or higher
- Windows 10 or newer, or Mac OS X 10.10 or newer
- HD 720p webcam
- Headset with a microphone
- Competitive pay rates
- The company provides a US phone number and business email address
- Enjoy the flexibility of working remotely, from home or any location of your choice
- Eliminating commute time
- Consistent work with the same clients, fostering long-term professional relationships
- Opportunities for career advancement, dependent on the client
- Stable work hours and consistent pay
- A supportive and inclusive work environment that values diversity and individual growth
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