HR Coordinator

Position Type: Full-Time

Location: Philippines (Remote)

Schedule: Monday to Friday, 8AM to 5PM Central Time (Fixed Schedule)

About the Company

Our client is a leading U.S.-based professional services firm specializing in integrated project management solutions for infrastructure and energy sectors. They offer a comprehensive suite of services, including engineering, land surveying, environmental consulting, GIS, aerial services, right-of-way acquisition, title research, land administration, mineral leasing, and staffing solutions. Their proprietary GRID Technology platform provides document management and project tracking capabilities.

The company serves a diverse range of industries, such as renewable energy (wind, solar, renewable natural gas), midstream and upstream oil & gas, utilities and electric transmission, and highway and rail infrastructure. Their integrated approach aims to enhance efficiency, reduce duplication, and ensure projects are completed on time and within budget.

About the Role

As an HR Coordinator, your primary responsibility is to provide administrative support to the Human Resources department. This role involves performing moderately complex administrative tasks that require a solid understanding of business practices and company procedures. You will work independently on most administrative duties, with a strong focus on supporting the processes related to onboarding, benefits administration, learning and development initiatives for high volume hiring, and maintaining records in the HRIS system.

Responsibilities

Supports the Human Resources’ department processes related to onboarding, benefits administration, learning and development initiatives for high volume hiring, and maintaining records in the HRIS system.

Onboarding Support: Manages high-volume onboarding processes, including I-9s and documentation and ensures new hires complete all onboarding tasks accurately and on time.

Benefits Administration: Process employee benefits tasks (e.g., sick leave, furloughs, leaves of absence), and assists in planning and coordinating employee related benefits events.

Learning and Development: Assists with planning and coordinating employee meetings (Open Enrollment), special events and training programs.

Employee Support & Customer Service: Performs customer service functions and assists with problem resolution for employees by answering requests and basic policy and program questions and refers more complex questions to appropriate individuals in a timely manner.

Recruitment Support:

Conducts research and assists the recruitment team with sourcing qualified candidates through electronic and other methods, and supports screening and initial outreach to assess qualifications and interest.

Represents and promotes the organization to potential applicants by providing information, responding to questions, and collecting applicant data.

HR Systems & Administration:

Performs other duties but not limited to processing mail, writing routine correspondence, etc. as assigned.

Assists with various research projects and/or special projects and/or tasks

Competencies and Qualifications

3–5 years of experience in Human Resources, preferably in an HR Generalist role, with exposure to one or more HR functions such as Learning and Development, Compensation and Benefits, HR Operations, Recruitment, HRIS Administration, or other related areas.

Knowledge of general office practices and procedures and an understanding of the organization related to the work.

Basic knowledge of HR policies and procedures.

PC skills with knowledge of MS programs and HRIS ( e.g. Paycom, Bamboo HR, Workday etc.), payroll or other mainframe systems experience.

Ability to maintain data integrity and comply with applicable laws and regulations and Company policies and procedures.

Ability to maintain spreadsheets and modify formats in order to complete assignments.

Effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.

Self-starter with the ability to work independently and in a team environment.

Proactive mindset with the ability to communicate issues with staff at multiple locations. And not afraid to ask questions for clarity and accuracy

Ability to work autonomously and to collaborate fully as a team player.

Ability to pay close attention to details, and present good planning, organization, and time management skills.

Ability to work in a team environment and willingness to assume additional or new responsibilities readily.

Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).

Technical Requirements

Laptop/Computer (at least 8 GB RAM)

Headset (preferable noise canceling microphone)

Fast/Stable and Reliable Internet Connection (At least 30 Mbps)

Computer endpoint protection that is current and up to date

What We Offer

100% Remote Work

13th Month Pay

Healthcare (HMO)

Comprehensive Fringe Benefits package

Paid Service Incentive Lead (SIL)

Paid Philippines Holidays

Free Learning and Development Programs

Career Growth Opportunities

Collaborative & Innovative Team

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.