Human Resources Specialist

About Ottit:

At Ottit, we’re redefining how modern e-commerce and SaaS brands understand their financial health.

We’re a full-service accounting firm trusted by 100+ fast-growth Shopify and SaaS brands — including Bala Bangles (Shark Tank), cbdMD (NYSEAMERICAN: YCBD), Original Grain, Mina Baie, and many more. Founded by former Big Four auditors and e-commerce operators, we deliver clean, reliable books and real-time financial insights so founders can operate with clarity and confidence. 

We’re fully remote and built around flexibility — not micromanagement. Our team of 40+ runs on trust, independence, and getting things done without unnecessary busywork. We offer flexible hours and respect your personal time because balance isn’t some perk we brag about — it’s how you actually do good work consistently. If you’re a self-starter who likes solving problems, values autonomy, and wants to work with people who treat you like an adult, you’ll be a great fit.

As we scale, we’re looking for an exceptional Human Resources Specialist to build and own the Human Resources function that powers our team growth.

The Role:

We need an Human Resources Specialist who can build and own the HR function from the ground up: recruiting, onboarding, contractor compliance, payroll administration, performance management, and culture. You’ll be the go-to person for everything people-related across a distributed team spanning four countries and multiple time zones.

This isn’t just an execution role. You’ll have full ownership, direct access to the founders, and the ability to shape how we attract, develop, and retain world-class talent as we scale.

Key Responsibilities (Part Time):

Recruiting & Onboarding

•  Support light-volume, full-cycle recruitment: job postings, applicant screening, and interview coordination.

•  Conduct streamlined onboarding and offboarding processes for employees and contractors.

Contractor Administration & Compliance

•  Maintain and update personnel records across HR tools.

•  Assist with global contractor administration, including gathering contractor feedback and flagging areas for improvement.

•  Prepare HR documentation, including contracts, notices, and internal communications.

Performance Management

•  Provide operational support for performance management cycles, such as collecting feedback, preparing templates, and tracking deadlines.

Culture & Engagement

•  Contribute to culture-building and engagement touchpoints, scaled appropriately for part-time involvement.

•  Assist with employee inquiries and basic benefits questions (where applicable).

HR Operations & Process Building

•  Help build and refine lean HR processes and SOPs that scale as the company grows.

•  Handle day-to-day HR operations with professionalism and confidentiality.

Who You Are:

You align naturally with our core values and are energized by the opportunity to apply them:

•  Customer Centric & Service-Oriented – You provide reliable, high-quality support and build trust across the team.

•  Efficient & Process-Driven – You thrive in structure, love optimizing workflows, and make processes scalable.

•  Solution-Oriented – You approach challenges with practicality and proactivity.

•  Collaborative & Respectful – You communicate clearly and work well with diverse personalities and cultures.

•  A Continuous Improvement Expert – You enjoy refining systems and elevating the employee experience.

Tools You’ll Use:

You’ll be working with (or helping manage) the following tools:

•  Deel – Payroll & contractor management (India/Pakistan)

•  Wise – Payroll & contractor management (Canada/Philippines)

•  HubSpot – CRM

•  Slack – Communication

•  Google Workspace (G Suite) – Email, docs, drives, and admin

•  Hubstaff – Time tracking & screen monitoring

•  LinkedIn – Recruiting & sourcing

What You Bring:

Required

•  3–5+ years of experience in HR, People Operations, HR Coordinator, HR Administrator, or early HR Generalist roles — ideally in a remote-first or distributed team environment.

• Professional HR designation (e.g., SHRM CP / SHRM SCP / HRCI Certification) is preferred

•  Hands-on experience managing international contractors and navigating multi-country compliance.

•  Familiarity with payroll platforms such as Deel and Wise (or similar).

•  Experience with Slack, Google Workspace (G Suite), and time-tracking tools like Hubstaff.

•  Experience supporting international teams or distributed workforces.

•  Familiarity with performance-management or feedback-based systems.

•  Strong organizational skills, excellent communication, and exceptional attention to detail.

•  Comfort operating in a remote, asynchronous environment.

•  Ability to handle sensitive information with maturity and discretion.

•  Tech-savvy, with the ability to learn new tools quickly.

Preferred

•  Bachelor’s degree in Human Resources, Psychology, or a related field.

•  Experience scaling HR from 30–100+ team members.

You’re a Great Fit If You…

•  Enjoy creating structure and bringing order to chaos — and can build or improve HR systems, templates, and frameworks with minimal guidance.

•  Love the idea of shaping an entire HR infrastructure from the ground up, without inheriting broken systems or bureaucracy.

•  Are curious and proactive about understanding what contractors and team members need to do their best work.

•  Feel energized by supporting performance management cycles, driving accountability, and building a culture of high trust in a fully remote environment.

•  Want a role where your contributions genuinely shape culture, processes, and day-to-day operations — not just execute someone else’s playbook.

Why This Role Is Unique:

•  Build from scratch: You’ll design the people function from zero — systems, policies, frameworks, all of it.

•  Strategic influence: Work directly with the founder on every people-related decision. No layers, no red tape.

•  Real ownership: Full autonomy to implement best practices and create the team experience you believe in.

•  Growth trajectory: Define your own career path as we scale — this role grows as we grow.

•  Critical timing: Join during our growth phase (40 → 75+ team members) when your impact matters most.

Work Schedule:

Part-time position, approximately 15–25 hours per week, fully remote. Availability during EST business hours (Monday–Friday) is required, with flexibility on how those hours are distributed throughout the week.

Work From Home Requirements:

•  High-Speed Internet: Minimum of 100 Mbps

•  Dual Monitors: At least one secondary screen

•  Webcam: 1080p minimum resolution

•  Audio Equipment: Headset or microphone with noise cancellation

Perks & Benefits:

•  Fully remote work flexibility

•  Performance-based bonuses

•  Unlimited PTO

•  Competitive salary

•  A collaborative, respectful, and innovative work environment