Specialist Human Resources Coordinator (Maternity cover)
Visa Sponsorship
Relocation
Job Description
Main Tasks:
- Manage the full life cycle of employees, from onboarding to offboarding;
- Prepare various HR documents such as end-of-trial period documents, amendment letters, work attestations, work certificates, and work permits, ensuring compliance with relevant laws and company policies;
- Give guidance to the team on local policies, processes and practices ensuring alignment with Swiss labor law
- Manage the administration of employee benefits, including mobility allowances and lunch cards;
- Collaborate closely with the payroll manager to ensure accurate and timely processing of payroll data;
- Manage applications and follow-up on the family, maternity, and other parental allowances;
- Coordinate with relocation service agencies to assist employees with work permits and relocation services;
- Provide detailed HR administrative reports to various stakeholders;
- Maintain accurate and up-to-date employee records in HR databases;
- Act as an HRBP for interns, Summer Job and Observational weeks, ensuring a positive experience;
- Responsible for posting job advertisements on both external job boards and internal company websites and send received applications to the relevant manager for further review and selection;
- Participate in HR projects aimed at improving HR processes and employee experience;
- Coordinate languages courses, liaising with trainers and managing attendance.
- Experience of minimum 3 years in a similar position within an international environment;
- HR Assistant Certificate (or equivalent), Brevet HR (or equivalent) an asset;
- Fluent in English and French, both written and spoken (B2-C1);
- Very good knowledge of MS Office (mail merging and Excel);
- Knowledge of an HRIS system (Workday a plus);
- Advanced knowledge with the Swiss labor law and social insurances;
- High level of service orientation, autonomy and proactive attitude;
- Ability to multi-task and prioritize a variety of duties;
- Maintain high level of confidentiality in daily operations;
- Attention to detail and well organized.