Human Resources Shared Services

KEY OBJECTIVES

• Responsible for coordination of Expat Management and Services matters.

PRINCIPAL ACCOUNTABILITIES

• Focal person on Expatriates Management and Services starts from mobilization until demobilization activities
• Arrange and conduct orientation of Expatriates on HRIS, Immigration legislation, Tax policy, country cultures, opening a bank account, and other Expatriate management onboarding processes.
• Regular communication with all Expatriates regarding work permit application status, expense claims, relocation arrangement, schooling, and other needs to ensure comfortable working conditions.
• Reviewing and processing expenses and reimbursements due Expatriate assignment benefits and entitlement
• Support National on Assignment administration matters in Host Country such as Accommodation, Schooling, Visa, Work Permit etc.
• Responsible to support relocation activities for all Expatriate movements (end to end process)
• Responsible on Relocation contract renewal and ACV utilization.
• Responsible to support Expatriates’ schooling, banking, club membership, etc.
• Maintain Expatriate contact information for Evacuation Plan.

WORKING RELATIONSHIP

Internal

• HRBPs
• Department Secretaries
• Procurement, Finance and Administration teams
• Corporate Office Admin team

External

• Malaysian Immigration Department
• Malaysia Road Transport Department
• Telecommunication companies
• Relocation companies

QUALIFICATIONS AND EXPERIENCE

Mandatory

• Diploma/Degree in Human Resource or Business Administration
• Minimum 10 years’ relevant working experience
• Ability to communicate effectively in English utilizing good oral and written skills
• Working knowledge in Microsoft Office (Word, Excel, PowerPoint) and HRIS

Desirable

• Oil and gas industry experience

Experience

• Minimum 5 years overall HR and related experience