HR Coordinator

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POSITION: HR Coordinator DEPARTMENT: Human ResourcesREPORTS TO: Human Resources Manager FLSA STATUS: Non-Exempt, Salaried

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLEWe are seeking a dynamic and detail-oriented Human Resources Coordinator to join our corporate team at Legends Global. This pivotal role supports key HR functions, with a primary focus on onboarding, orientation, and ensuring a seamless candidate experience. The HR Coordinator will serve as the first point of contact for new hires and report to the Human Resources Manager, while also collaborating closely with the broader HR team.

Essential Dutes And Responsibilities

• Coordinate and conduct onboarding and offboarding processes for Corporate, Above Venue, and Venue-level employees
• Serve as the primary point of contact for new hires, including scheduling orientation, assigning training in LMS (Litmos), coordinating with IT for equipment, and ensuring compliance with I-9 and E-Verify requirements
• Generate, track, and follow up on director-level and above offer letters company-wide
• Administer and track relocation assistance for eligible employees
• Conduct background checks for corporate hires and support venues with background processes
• Maintain and update HR documents including organization charts, employee files (Director-level and above), the Employee Handbook, and other key HR documents
• Respond to inquiries from the HR inbox and serve as the first point of contact for HR questions internally
• Manage and update internal HR platforms, including SharePoint, the company intranet, and HR Playbook
• Support and manage compliance programs such as HR poster requirements and policy updates
• Maintain and manage HR programs like Chatterbox (Legends language learning), and HR team contact information

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• Organize and facilitate HR-related meetings, special projects, and new hire orientations
• Assist in the transition process for new facilities and help onboard new HR team members to Legends procedures and policies\Serve as a subject matter expert (SME) and liaison to venue HRBPs on Corporate HR processes (Workday, offers, background checks, I-9, E-Verify, policies and procedures, etc.)
• Maintain accurate departmental reports on a weekly, monthly, and ad hoc basis
• Assist with HR communications and initiatives that enhance company culture
• Provide backup support to other HR Coordinators and assist with HR scheduling
• Support travel to venues as needed for HR-related functions and team integration
• Perform additional duties and special projects as assigned.
  
  

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

• High school diploma or equivalent required; college coursework or degree preferred
• 2–4 years of experience in HR administration or a similar large-scale administrative role
• Proficient in Microsoft Office; experience with Excel and SharePoint preferred
• Familiarity with HRIS systems; Workday experience a plus.
  
  

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Skills And Abilities

• Strong written, verbal, and interpersonal communication skills
• Excellent time management, organization, and multitasking abilities
• Proven ability to prioritize tasks and manage competing deadlines in a fast-paced environment
• Highly professional with strong social skills and the ability to maintain confidentiality
• Flexible and proactive, with the ability to work independently and as part of a team
• Strong problem-solving skills with the ability to identify areas for improvement and implement solutions
• Able to build strong internal relationships and know when to escalate issues appropriately.
  
  

COMPENSATIONCompetitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONSLocation: On-site, 4 days a week: Corporate Headquarters - West Conshohocken, PA

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

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