HR Payroll Coordinator

Summary

We are seeking a highly organized and detail-oriented HR Payroll Coordinator to join our Human Resources team. This position is primarily responsible for managing end-to-end payroll processing and provides administrative and operational support to the Human Resources and Payroll function, with a primary focus on assisting with payroll processing, employee data maintenance, and reporting within ADP Workforce Now. This role is responsible for ensuring employee records are accurate, timely, and compliant, while supporting payroll activities through data entry, audits, and routine reporting. The HR Payroll Coordinator works closely with the HR team to support smooth payroll operations and maintain data integrity across HR systems.

Responsibilities

• Payroll Processing
• Manage end-to-end payroll processing, including collecting and verifying timekeeping data, calculating wages, and ensuring accurate and timely payments.
• Assist with payroll processing activities under the direction of HR/Payroll leadership
• Perform accurate data entry and maintenance in ADP Workforce Now
• Keep employee profiles, job changes, pay rates, paid time-off, unpaid time off, and employment statuses up to date
• Run standard and ad hoc payroll reports
• Support audits, reconciliations, and data validation efforts
• Maintain confidentiality of employee and payroll information
• Maintain compliance with all applicable federal, state, and local tax and labor laws.
• Administer payroll adjustments including overpayments, garnishments, and unemployment claims.
• Reconcile payroll discrepancies and respond promptly to employee payroll and tax inquiries.
• Prepare and maintain payroll reports and records for auditing and compliance purposes.
• Work with ADP Payroll department for updates and integrations.
• HR Data Analytics & Reporting
• Create and maintain HR data reports and dashboards to support data-driven decisions.
• Develop and present HR analytics to identify trends and support management strategies.

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• Assist with compensation-related projects through accurate data analysis and benchmarking.
• Prepare required reports and submissions to internal leaders and external agencies.
• Generate monthly and ad hoc HR reports to meet business and compliance needs.
• Conduct regular audits of employee data within HR systems (e.g., ADP Workforce Now) to ensure accuracy, consistency, and compliance.
• Record Keeping and Compliance
• Maintain accurate and confidential payroll and employee records.
• Ensure adherence to federal, state, and local regulations and company policies.
• Support internal and external payroll audits and provide necessary documentation.
• Assist with general administrative HR operations and compliance reporting.
  
  

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• 2–5 years of experience handling payroll for 300–500+ employees, including multi-state payroll processing.
• Proficiency in ADP Workforce Now and other HRIS or payroll systems (similar platforms preferred).
• Strong understanding of payroll principles, tax regulations, wage and hour laws, and related compliance requirements.
• Experience with payroll taxation, garnishments, unemployment claims, and overpayment corrections.
• Demonstrated ability to create and interpret HR data reports and analytics to support management decisions.
• Advanced proficiency in Microsoft Excel (pivot tables, charts, formulas, VLOOKUP’s) and strong skills in other MS Office applications (Word, PowerPoint, Outlook).

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• Strong reporting and auditing skills with a high degree of accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet strict payroll deadlines.
• Proven ability to handle sensitive and confidential information with discretion and integrity.
• Strong verbal and written communication skills for employee support and cross-departmental collaboration.
• Ability to serve as a backup for HR functions, including onboarding, benefits, and general employee support.
• Collaborative team player who can work effectively across HR, Finance, and IT departments.
• Analytical and problem-solving mindset with the ability to translate data into actionable insights.
• Bilingual in Mandarin Chinese, Spanish, or Vietnamese is a plus.
  
  

Location

This position will be on-site based in Sugar Land, Texas.

WHY AOI?

In addition to competitive salary, AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within US
• Immigration sponsorships (Must be currently authorized to work in the US)
  
  

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