Manage the full employee lifecycle from onboarding to offboarding, ensuring compliance with local labour legislation and effective collaboration with employee representative bodies. Develop HR policy and procedures to drive performance and mitigate disputes. Provide strategic advice on current and existing benefits for employees and managers.
Key Highlights
Technical Skills Required
Benefits & Perks
Job Description
The HR Admin & Payroll Specialist will manage the full employee lifecycle from onboarding to offboarding and play a critical role in ensuring compliance with local labour legislation and effective collaboration with employee representative bodies, including the Works Council. This role requires a strong understanding of labour relations, local HR policies, and immigration regulations, particularly within the Netherlands legal context.
You will report directly to the Admin and Payroll Lead and act as a key HR Operations contact for the Netherlands location. You will support regional HR strategies while ensuring consistent and legally sound operational practices locally. This position is offered as a fixed-term contract for a duration of 8 months to provide coverage during a period of maternity leave. An extension of the contract may be considered at a later stage, subject to business needs and mutual agreement.
Responsibilities:
HR Admin & Payroll Operations:
- Administer payroll inputs and ensure accuracy of payroll records in close collaboration with the external payroll provider and local finance team.
- Act as the local coordinator for payroll-related queries, employee data management, and statutory documentation.
- Responsibility in managing vendor relations (insurances, broker, payroll provider)
- Maintain records and produce necessary reports as role requires
- Oversee HR invoice processing for the location
- Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:
- Onboarding process (onboarding employees, Personal Data collection for payroll)
- Mandatory Training, Probationary period closures, Mood Monitoring.
- Absence Management withing TRM & HR systems incl. involvement of Company Doctor (Reporting of Annual Leave, Sickness absence, other leave)
- Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.)
- Exit process (Exit confirmations & Offboarding meetings)
- Maintaining personal data records including electronic employee files
- Advise managers on the terms and conditions of employment and share best practice with them.
- Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated
- Develop HR policy and procedures to drive performance and mitigate disputes.
- Provide strategic advice on current and existing benefits for employees and managers.
- Drive alignment between HR strategy and business goals.
- Continuously monitor and review HR policies and processes and implement changes where necessary.
- Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.
- Supports the HRBP in communicating organizational culture to employees: onboarding, townhalls, corporate events etc.
- Assesses employee attitudes and tracks trends in employee behaviors: Global Engagement survey; team satisfaction survey, team climate & selective mood monitoring 1-1 meetings (by delivery managers' request).
Labour Relations & Compliance:
- Collaborate with the local HRBP on labor relations matters, offering support to help ensure compliance with employment legislation and regulatory standards.
- Assist the local HRBP in organizing and facilitating consultations with the Works Council regarding organizational changes, policy rollouts, and employment-related issues—ensuring legal requirements are fulfilled and promoting a transparent, cooperative working environment.
- Advise managers and employees on labour law, internal policies, terms of employment, and best practices.
- Maintain up-to-date knowledge of changes in labour law, Work Council mandates, and assess implications for the business.
- Relocation: Assist in application of the 30% ruling application for expats.
Mandatory Skills:
Business English
HR Policies and Procedures
Labor law
Payroll
Stakeholder Management
Mandatory Skills Description:
Professional Experience
• A University degree or professional level, or the equivalent level of attainment gained through 2-5 years of professional experience.
• Experience in labour relations and collaboration with Works Councils is a benefit.
• Strong knowledge of Dutch labour law and HR compliance. In-depth knowledge of HR & Payroll admin processes, practices, and principles.
• A working knowledge of IT/HR systems and MS Office (very good Excel skills).
• Experience in working for a multi-cultural international company.
Core Competencies
• Fluency in Dutch (C1) and English (C1) is a key requirement
• A 'can do' pro-active, solutions-oriented attitude and work ethic
• A resourceful and relentless drive to make things happen, to improve performance and deliver outstanding results through new, innovative, and more effective ways of working
• A talent for simplifying, automating, and standardising processes, to build improved employee experience
• Excellent organizational and time management skills
• A talent for numbers, analytics, financial reporting, and attention to detail and accuracy
• Excellent interpersonal, communication, and presentation skills
• A positive team spirit and attitude
• Competency to build and effectively manage relationships at all levels of the organization, locally, regionally, and globally
• A high level of personal integrity, reflecting respect, open-mindedness, and honesty
Nice-to-Have Skills Description:
Teamplayer, Communication skills, Data Analysis, Collaboration and Stakeholder Management.