Project Manager - Medical Writing

We are a boutique medical writing firm seeking an experienced Project Manager who is looking for a long-term, remote role to grow with our team. This position is ideal for a seasoned professional with medical, scientific, or healthcare knowledge and proven experience managing complex writing projects from intake through delivery.

We produce high-quality medical, scientific, and healthcare marketing and technical content for both professional and lay audiences. Our clients value accuracy, clarity, and reliability—and so do we.

As Project Manager, you will own projects end-to-end: coordinating writers, maintaining timelines and budgets, ensuring quality, and serving as a primary point of contact for internal teams and clients.

Key Responsibilities

• Manage incoming projects from sales through completion using Asana
• Assign work to appropriate medical writers and ensure on-time, high-quality delivery
• Communicate with clients, gather feedback, and support client satisfaction and retention
• Maintain accurate project data, timelines, and budgets
• Recruit, onboard, and support medical writers as needed
• Collaborate closely with sales, finance, and leadership to ensure smooth handoffs
• Identify workflow improvements and document processes

Please apply only if you meet all required qualifications.

• 3+ years of project management experience, preferably in medical, scientific, healthcare, or regulated content
• Background or training in medical, biomedical, biological, or scientific fields (degree or equivalent experience strongly preferred)
• Excellent written and spoken U.S. English
• Demonstrated ability to manage multiple deadlines in a fast-paced environment
• Strong organizational, communication, and leadership skills
• Comfortable leading calls and resolving issues with clients and writers professionally
• High attention to detail, accuracy, and follow-through
• Confident working independently in a fully remote role
• Proficient with project management tools (Asana experience a plus)
• Reliable computer, fast internet, and Microsoft Word

• Available during core business hours (9am–5pm ET, Mon–Fri) for calls and messages
• Willing to respond occasionally outside core hours for urgent issues
• Required weekly meetings:
• Writers’ meeting: TBD
• Team meeting: Mondays at 9:30 AM ET
• Comfortable communicating via Asana, email, phone, text, Zoom/Skype, and WhatsApp

• Medical or scientific writing experience
• Marketing or technical writing exposure
• Formal project management training or certification
• Ability to diplomatically guide conversations and keep projects on track

• Fully remote, long-term role with flexibility
• Supportive, collaborative, and experienced team
• Varied, intellectually engaging projects
• Ideal for a self-starter seeking stability and meaningful work
• Pay commensurate with experience
• Performance-based bonuses