HR & Executive Assistant

Why should you join?

For nearly 30 years, we've helped organizations automate complex processes without ripping out their existing systems – we orchestrate what they already have. Now part of Ricoh Group, we're scaling globally while keeping our startup DNA: flat hierarchies, direct access to leadership, and real ownership over your work.

As our HR & Executive Assistant, you'll be the organizational backbone of our US operations. You'll work directly with our leadership team, manage the full employee lifecycle, and shape how we hire, onboard, and support our people. This isn't a role where you'll get lost in bureaucracy – you'll have real impact on how an international company operates.

If you're someone who gets energy from solving problems before they arise, thrives on variety, and wants to build HR operations (not just maintain them) than this role is for you.

Your Responsibilities

Executive Support (z.B. 40%)

• Manage calendars, travel, and logistics for our US leadership team
• Coordinate board meetings, company events, and cross-timezone collaboration
• Handle confidential information with discretion and professionalism
• Anticipate needs and solve problems proactively – you're the person who makes things happen

HR Operations & Compliance (z.B. 35%)

• Own the employee lifecycle: onboarding, documentation, offboarding
• Process payroll accurately and on time
• Maintain employee records and ensure compliance with US labor regulations
• Partner with our international HR team to align policies and processes

Recruitment & Hiring (z.B. 25%)

• Source candidates, screen resumes, and conduct initial interviews
• Coordinate interview schedules across multiple time zones
• Manage our applicant tracking system and improve our hiring process
• Help forecast staffing needs and build our talent pipeline

What you need to succeed

Required

• Located in the San Francisco Bay Area, CA
• 3+ years of experience in HR operations, recruitment, or executive assistance (or a strong combination)
• Solid understanding of US employment law and HR compliance basics
• Track record of managing multiple priorities without dropping balls
• Exceptional written and verbal communication skills
• High integrity and discretion with confidential information
• Proficiency with HR systems and modern collaboration tools

Nice to have:

• Experience in tech, software, or international companies
• Experience with remote/distributed teams
• Background in building HR processes from scratch

You'll thrive here if:

• You're a self-starter who doesn't need hand-holding
• You see problems and fix them before anyone asks
• You're comfortable with ambiguity and changing priorities
• You value substance over corporate theater
• You can switch from strategic thinking to detail execution seamlessly

What We Can Offer

Compensation & Benefits:

• Competitive salary: $85,000–$100,000 (depending on experience and location)
• Comprehensive health insurance (medical, dental, vision)
• 401(k) with company match
• 15 days PTO + federal holidays
• Professional development budget

Work Environment:

• Fully remote within the US (no commute, no office politics)
• Flexible hours - we care about results, not when you're online
• Flat organization - you'll work directly with leadership, not through layers
• International team - collaborate with colleagues across Europe and Asia
• Real ownership - your ideas and initiatives actually happen
• Equal opportunity employer - w e value diversity and are committed to creating an inclusive environment for all employees.

Growth & Impact:

• Shape HR processes as we scale in the US market
• Gain exposure to international business operations
• Work with a team that values authenticity over buzzwords
• Be part of a company that's been profitable and stable for 30 years (no startup volatility)

Your hiring partner

Katharina Plail

HR Business Partner

Here you can find us

Axon Ivy Inc.

San Francisco Bay Area