Recruitment Coordinator - Onboarding and Candidate Experience Specialist
Provide exceptional candidate experience, support recruiters, and manage the recruitment lifecycle. Coordinate interviews, travel arrangements, and offer letters. Maintain accurate records and track candidate status.
Key Highlights
Technical Skills Required
Benefits & Perks
Job Description
Recruiting Coordinator
Contract, at least 3 months potential for an extension
Mostly remote with an onsite expectation a few days a month in Framingham, MA
Must have:
Bachelor's degree
1+ year's experience in Recruiting Coordinator or Onboarding Coordinator role
MS Teams
MS Outlook
Excel
Reliable Internet/Wifi connection
Job Responsibilities:
-Provide an exceptional candidate experience by representing the company throughout the recruitment process.
-Support multiple recruiters across various business functions in a fast-paced, high-volume work environment.
-Serve as the key liaison between recruiters, candidates, and hiring teams to ensure a smooth and effective recruitment lifecycle.
-Communicate proactively with candidates and internal/external contacts through email, phone, and text to keep all parties informed.
-Schedule and coordinate interviews (onsite, video, phone) for candidates at US Corporate Offices and locations
-Organize and manage candidate travel arrangements when necessary.
-Draft and send offer letters to both internal and external candidates, ensuring accuracy in compensation details and language.
-Enter candidate information into Cartus and collaborate with the Relo Team on any relocation issues.
-Initiate and process expenses related to candidate travel, including meals and mileage.
-Manage the initiation and progress of Pre-Hire background checks, addressing any flags related to employment and education history, and working with the Background Screening team on criminal investigations when necessary.
-Partner with HR Shared Services to maintain accurate associate records during the onboarding process for new hires.
-Act as a business partner and resource for recruiters and hiring managers, answering questions and facilitating the recruitment process.
-Track and maintain accurate records of tasks and outcomes to ensure adherence to Service Level Agreements (SLAs), providing real-time updates on candidate status throughout the recruitment process and ATS.
-Coordinate and facilitate weekly New Hire Orientation for all employees.
-Manage weekly I-9 verifications for all hires.
-Provide training and procedural guidance to team members to support ongoing development and process improvement.